How does recruitment outsourcing work?

How difficult is it for you to find candidates for specialized positions or management positions? Perhaps you are having problems to fill certain positions due to their large number. Maybe you just want to reduce recruitment costs. In any of those cases, you need to externalize your recruitment process. This is the alternative that can solve many of the recruitment problems in modern companies. 

What do you really know about recruitment outsourcing? If you want to fully understand what it is and the way it works, at T2W we can help you. In this article, we’ll delve deep into recruitment outsourcing and the way it’s conducted stage by stage.  

What is recruitment outsourcing? 

Recruitment outsourcing is a form of BPO (Business Process Outsourcing) that focuses on transferring the entirety or part of the recruitment processes to a more experienced organization. It is also commonly known just as RPO (Recruitment Process Outsourcing).  

The size of the companies that request this service can change significantly. It can be the perfect solution for small and big businesses. This is due to the great flexibility and many benefits of this recruitment method. Since the service is provided by an external agency, recruitment costs are lower; the candidates you get are more qualified and better aligned with the organization. 

RPO recruitment: How does it work? 

In general, the way outsourced recruitment works can change slightly depending on the recruitment agency that provides the service. However, the following are the stages that any RPO process has to follow. 

1. Analysis of the talent needs 

The process must start with a clear idea of what the recruitment agency has to find. For that reason, it’s necessary to have one or a series of meetings between the company purchasing the service and the agency providing it. As a result, all the company’s needs regarding the position will be identified: the requirements of the candidates, previous experience, academic backgrounds skills, etc. 

On the other hand, it’s also necessary to understand the characteristics of the job available and the responsibilities that come with it. However, it’s not enough knowing the position since the main objective should be finding a candidate that fits the position as well as the company. It’s also important to understand the company: its organizational culture, work philosophy and the environment where all new recruits will arrive. 

2. Developing a recruitment plan 

Once identified the characteristics of the position and with a clear idea of the company the new recruit will arrive, it’s time to begin with the recruitment plan. In this stage, the recruitment agency has to identify the best type of recruitment for the process. There are two main types of recruitment: internal and external. Both have strengths and weaknesses. 

Depending on the type of recruitment chosen, different recruitment methods will be used. These will establish the actions that will help the recruitment agency to find suitable candidates. Some of the most common and convenient methods are job ads on social media or using a talent pool, which is an option that requires an experienced agency. With these details identified, now it’s time to start with the recruitment process. 

3 . Candidate sourcing 

Now it’s time to start looking for candidates. This is the stage where the methods selected in the previous phase are used to source and attract candidates. Little by little, the agency will start to collect a considerable number of resumes. These will have to be checked with attention to identified only the best applicants. The process of collecting the best professionals interested in the job can take some time. 

However, this period can be considerably shorter if you work with the right agency. At T2W we use technology in all our processes. Through the best ATS (Applicant Tracking System), we use artificial intelligence, big data, machine learning and RPA (Robotic Process Automation). As a result, we provide shorter processes and make sure to find the best ideal candidates for each organization. 

4. Interviewing candidates 

After the resumes have been analyzed, the best candidates are contacted and the corresponding job interviews are scheduled. This stage can take some time since it’s necessary to assess the suitability of each professional for the position and the company. Depending on the requirements of the job, some tests can be added to the interviews. 

You have to consider that at T2W we bring the company closer to the recruitment processes. The organization that purchases the recruitment process can check the status of the process and follow each incidence at any time online. The organization can also can make comments or suggestions throughout the process; feedback is always highly valued. 

5. Listing the best candidates 

When the interview phase is over, the recruitment agency creates a list with the best candidates. It is sent to the company so that it can check the results and make the best decision. The recruitment process finishes when the candidates are notified of the results and the chosen one is hired. 

These are the steps that any recruitment outsourcing process must follow. As you can see, it’s a complex and detailed process. By working with the right recruitment agency, you will get the best results. 

At Talent2Win, we strive to align your company’s business objectives with the best Talent Acquisition strategies available. If you want to learn more about the services we offer, do not hesitate to contact us.